Digital Signature Certificate

Overview of the Digital Signature Certificate Registration procedure in India:

A Digital Signature Certificate, as the name implies, is an electronic signature that assists in proving the legitimacy of papers submitted through the internet. In today’s world, everything can be done online, from paying utility bills to registering a company and starting a business. Earlier, this wasn’t possible, and the only method to add an electronic signature was complicated. To add an electronic signature, one had to take a printout of the document, sign it, and then upload it again by scanning. In contrast, DSC is a quick procedure that saves valuable time.

A digital signature certificate has a mathematical code that securely saves the data of the signature and aids in the process as an authentic signature whenever required.

A Digital Signature can be used in various business scenarios such as:-

• It is also mandatory for businesses to use digital signatures in all their reports, forms and applications submitted to the Ministry of Corporate Affairs.
• A digital signature is also required when auditing accounts and filing your income tax returns.
• It can also be used for GST registration when added to the GST application.
• It is not only these organizations and the related operations. Digital Signature is required during the submission and modification of all Business related applications and documentation.

Advantages of registering a Digital Signature Certificate:

The key advantages of registering for DSC or the Digital Signature Certificate are as follows:

1. Make faster payments easily

Digital Signature can be used to sign contracts or deals faster than traditional methods. Documents like legal agreements and bills can be readily signed with Digital Signature to save time.

2. Secure method of signing

A digital signature is superior to paper or ink signing in document security. It is impossible to tamper with an encrypted document through the software used for Digital Signatures.

3. Saves Cost and Time

Some special cases might require the involved parties to sign any official document as it is being prepared. If Digital Signature didn’t exist, papers had to be couriered to all recipients, and then they had to sign them all and then delivered back or to the destination like in earlier days. But now, owing to digital signature technology, the process of delivering documentation by post has been nearly eliminated, and still, people can sign important documents. This technique creates both time and money efficiency.

4. More authentic Form of signature:

The legal validity of a digital signature certificate can be checked by ensuring that the e-signature is verified. It is even valid in court when representing due to a judicial matter. Digital Signature has added benefits, like time stamping and the ability to trace and archive documents, which boosts compliance and auditing.

5. A valid and secure form even for the future

Digital signatures will also be prevalent and valid in the future, and technology will only get smarter and better every day. People will be busier in the future, so to save time, it is important to have the Digital Signature method.

6. Fulfilling Customer Demands

Everything is digitized since we live in this digital era. There are more than five billion people using smartphones in this world. As a result, a large number of transactions are carried out online on personal smartphones. This digitization has increased the demand for Digital Signatures from consumers as well. Therefore, it is crucial to integrate Digital Signatures to satisfy the clients.

7. Validity of Documents increases

Digital signatures beat the traditional signature method when it comes to ensuring document legitimacy. Even if technology advances, digitally signed documents or papers remain legitimate for many years as they never get physically damaged. They might only have an expiry date per the document’s rules.

8. Helps in Protecting the Environment

Using digital signatures decreases paper waste and reduces the cost incurred by paper. It also sends a signal to consumers, workers, partners, and stakeholders about your company’s environment-friendly work procedures.

9. An efficient addition to Business

It is not that expensive to incorporate e-sign into your work processes. As mentioned earlier, E-signatures are ideal for organizations of every size as it creates time and money efficiency.

10. Reduces the risk of Fraud

There is no better level of security than digitally signing a document. This is because they are supported by a unique digital identity per the Public Key Infrastructure standards; thus, digital signatures reduce the possibility of falsifying documents.

Step by Step guide to the Registration Process:

Following are the steps to be followed for applying for the DSC:-

Access the e-Mudhra Web Portal:

Click “Buy Digital Certificate” on the e-Mudra website. Fill out the following options: class type, type of the user, type of the certificate, the validity of the certificate validity, type of the certificate, and also the Know Your Customer or KYC.

Enter the Information as demanded in the Form

Once you do that, you will be redirected to the section where you can purchase a digital certificate. An application form appears that must be filled with all the required Information. Fill out the application and then click the ‘Proceed’ button. You should fill in the form details or Information required per your identity proof details such as Aadhaar or PAN.

OTP Validation

After applying, you must validate the details by sending an OTP, One Time Password, to your registered mobile number, then enter it on the website.

Verify and Proceed

Now click on verify and proceed to complete the OTP verification.

Verification of Information on Certificate

The PIN, User Id, and also an OTP are used to e-sign

Then press the “Submit” button.

Note down the Application ID for any reference in the future.

Video Recording

You also need to submit a video recording for progressing the application for the Digital Signature Certificate.

Questions to be Answered:

These are the questions that are required to be answered based on the prompt: Have you applied for DSC? – Yes, I’ve applied for DSC. What’s your given name? — Mention your name on your Aadhar/Pan card. What year were you born? – Say your Birth Year

Once you answer all these questions, check it out and submit it, after which the application will be completed.

If you are facing problems registering for DSC, contact the specialists at Eazy Startups.

What are the documents required when registering for Digital Signature Certificate?

There are three documents which are required by the authorities when registering for DSC:-

• ID Proof and Photograph for verification
• Proof for Address
• The Applicant duly fills an application form for DSC Registration.

Frequently Asked Questions